Position:            Executive Assistant

Department:     Executive Council Office

Supervisor:       Manager, Executive Council Office

Type:                 Full-time; Permanent; 37.5 hrs/wk
NOC:                1222

Median Wage:  $50,993

Closing Date:    Open until filled


This full-time position requires strong administrative and communication skills and the ability to multi-task. The successful candidate for this position is a skilled and experienced senior-level administrative professional who has a track record for establishing and maintaining a positive and professional rapport with internal and external customers and stakeholders at all times. Experience with managing budgets and coordinating events is an asset. The ideal candidate will have a minimum of 5 years’ experience working in an office (and ideally, government) environment. This position works closely with the elected Council and has front-line dealings with Liard First Nation community members and works proactively with other agencies and governments to meet LFN’s strategic and operational objectives.


  • Manage meetings, schedules, travel, etc. for Chief and Council
  • Take minutes within LFN Government from Chief and Council meetings, Director meetings, and any other Government agencies when required
  • Have all minutes distributed within 2 days for review by C&C prior to next meeting
  • Set up systematic filing for all minutes and BCR’s
  • Manage all incoming and outgoing mail from the office of C&C
  • Daily filing of all correspondence
  • Manage all incoming emails and directing or responding from various agencies and Government on a daily basis
  • Work closely with LFN members, ensuring their needs are met on a daily basis
  • Answer and direct calls to the appropriate Department or individual Council Member, taking messages when required
  • Photocopying, faxing and scanning documents to the appropriate organizations, businesses, and government agencies on a daily basis
  • Work with all five communities within the Kaska Nation, ensuring all their correspondence are communicated with C&C
  • Work closely with the LFN Directors and staff in organizing events for the Government of Liard First Nation
  • Work with Territorial and Federal Government on a daily basis
  • Order all office supplies
  • Follow finance procedures
  • Perform all other work-related duties as requested by the Executive Director and/or C&C


  • Excellent oral and written communication skills
  • Extensive experience in crafting various written materials including but not limited to: proposals, organizational strategies and plans, reports, minutes, correspondence, briefings
  • Strong customer service and negotiation skills
  • Strong organization, coordination, scheduling capabilities
  • Professional experience in minute-taking and preparing briefings
  • A satisfactory criminal record check
  • Self-directed and self-motivated and demonstrates initiative
  • Experience working with confidential information and documents
  • Demonstratable experience in providing administrative, management and program support
  • Sound understanding of traditional Kaska culture, values, beliefs, and practices
  • Experience in the planning and coordination of internal resources
  • Ability to communicate and work effectively across government and stakeholder groups to build support of and to advance government initiatives
  • Experienced in preparing and delivering presentations to individuals and groups


  • Formal computer skills training and strong computer software skills
  • Training or certification in communication, customer service, project management or similar
  • Formal education in administration, business, politics, history, English or related


  • Has a track record of effective performance in progressively complex senior roles
  • Is an administrative professional, with proven experience in effectively managing a heavy workload and contributing to successful outcomes in complex, multi-stakeholder environments
  • Experienced in working in high profile public or government positions and maintaining a high level of accountability, professionalism and a commitment to excellence
  • Has proven experience and capability in maintaining positive relations with a diverse client base including stakeholder organizations and other governments
  • Proven ability to achieve results and reach organizational targets
  • Works proactively across organizational units to support the continuous achievement of organizational and strategic and operational objectives
  • Has extensive experience working in government


Submit cover letter and resume to the LFN’s Executive Office or email to Preference will be given to LFN members or Kaska members who meet the minimum requirements.