Executive Assistant

JOB DESCRIPTION
 

Position:            Executive Assistant

Department:     Executive Council Office

Supervisor:       Manager, Executive Council Office

Type:                 Full-time; Permanent; 37.5 hrs/wk
NOC:                1222

Median Wage:  $50,993

Closing Date:    Open until filled

 

JOB SUMMARY:     

This full-time position requires strong administrative and communication skills and the ability to multi-task. The successful candidate for this position is a skilled and experienced senior-level administrative professional who has a track record for establishing and maintaining a positive and professional rapport with internal and external customers and stakeholders at all times. Experience with managing budgets and coordinating events is an asset. The ideal candidate will have a minimum of 5 years’ experience working in an office (and ideally, government) environment. This position works closely with the elected Council and has front-line dealings with Liard First Nation community members and works proactively with other agencies and governments to meet LFN’s strategic and operational objectives.

 

DUTIES INCLUDE:

  • Manage meetings, schedules, travel, etc. for Chief and Council
  • Take minutes within LFN Government from Chief and Council meetings, Director meetings, and any other Government agencies when required
  • Have all minutes distributed within 2 days for review by C&C prior to next meeting
  • Set up systematic filing for all minutes and BCR’s
  • Manage all incoming and outgoing mail from the office of C&C
  • Daily filing of all correspondence
  • Manage all incoming emails and directing or responding from various agencies and Government on a daily basis
  • Work closely with LFN members, ensuring their needs are met on a daily basis
  • Answer and direct calls to the appropriate Department or individual Council Member, taking messages when required
  • Photocopying, faxing and scanning documents to the appropriate organizations, businesses, and government agencies on a daily basis
  • Work with all five communities within the Kaska Nation, ensuring all their correspondence are communicated with C&C
  • Work closely with the LFN Directors and staff in organizing events for the Government of Liard First Nation
  • Work with Territorial and Federal Government on a daily basis
  • Order all office supplies
  • Follow finance procedures
  • Perform all other work-related duties as requested by the Executive Director and/or C&C

 

MANDATORY QUALIFICATIONS:

  • Excellent oral and written communication skills
  • Extensive experience in crafting various written materials including but not limited to: proposals, organizational strategies and plans, reports, minutes, correspondence, briefings
  • Strong customer service and negotiation skills
  • Strong organization, coordination, scheduling capabilities
  • Professional experience in minute-taking and preparing briefings
  • A satisfactory criminal record check
  • Self-directed and self-motivated and demonstrates initiative
  • Experience working with confidential information and documents
  • Demonstratable experience in providing administrative, management and program support
  • Sound understanding of traditional Kaska culture, values, beliefs, and practices
  • Experience in the planning and coordination of internal resources
  • Ability to communicate and work effectively across government and stakeholder groups to build support of and to advance government initiatives
  • Experienced in preparing and delivering presentations to individuals and groups

 

EDUCATION:

  • Formal computer skills training and strong computer software skills
  • Training or certification in communication, customer service, project management or similar
  • Formal education in administration, business, politics, history, English or related

 

THE IDEAL CANDIDATE:

  • Has a track record of effective performance in progressively complex senior roles
  • Is an administrative professional, with proven experience in effectively managing a heavy workload and contributing to successful outcomes in complex, multi-stakeholder environments
  • Experienced in working in high profile public or government positions and maintaining a high level of accountability, professionalism and a commitment to excellence
  • Has proven experience and capability in maintaining positive relations with a diverse client base including stakeholder organizations and other governments
  • Proven ability to achieve results and reach organizational targets
  • Works proactively across organizational units to support the continuous achievement of organizational and strategic and operational objectives
  • Has extensive experience working in government

 

TO APPLY:

Submit cover letter and resume to the LFN’s Executive Office or email to ea@liardfirstnation.ca Preference will be given to LFN members or Kaska members who meet the minimum requirements.

 

Closing date: 
Friday, January 31, 2020